Use Existing Technology to Simplify Your Life

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There are several companies who offer the ability to send and receive faxes electronically.  Typically these companies provide customers with a phone number to which faxes are sent: anything from a number wherever they choose, to a number local to the customer’s preference, to a toll-free number just for the customer.  With some products, the faxes are forwarded to an e-mail address of the customer’s choosing, with other faxes can also be viewed on the Internet.  Incoming faxes can be sent to several e-mails at once which can be helpful when ensuring receipt or being responsive to them is key.

Sending faxes works the same way.  Users send the fax as an e-mail attachment and the service forwards the fax to a fax machine provided in the e-mail message.  Using provided software or their own tools, customers can typically mark-up the incoming or outgoing faxes eliminating the reason to print them, as well as the reason to stick them back in a fax machine to re-send.

For companies sending many faxes that must originate as paper, a simple scanner or existing fax machine can be used for outgoing paper faxes. However, for many businesses electronic faxes eliminate the need for a dedicated fax line, or can free-up a voice line for voice or dial-up without having to choose whether to be on line or to send/receive faxes.

Along these lines, nearly all of today’s modems are actually fax-modems which are, in effect, fax machines built into the computer.  Even if users don’t want their computers to stay on and connected to a live phone line to receive faxes, the fax-modem is a convenient technology for sending faxes.  And, it’s already paid-for.

Electronic fax services frequently include voice mail.  The voice messages are sent by e-mail.  As above, by forwarding calls to the service for the voice mail capabilities, business people further increase their ‘mobility’ and narrows the number of services and gadgets to check while taking advantage of services they already pay for.  Some companies offering this service are, kall8.com, uReach.com, and eFax.com, to name a few.

Summary

Companies can often lower their expenses, increase mobility, simplify communication and better manage their time by simply thinking strategically about all the technology that’s already around them.  Making the technologies they’re already familiar with work with each other is frequently a simple matter, and requires little or no training.  Additional phone lines, for example, are much more expensive than even the most expensive additional cost of any of the mentioned services.  The net result is more control over time and complexity.

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